A visitor management system can be an essential line of security. It may seem small, but recording visitors and controlling where they can go is an underrated safety blanket.
If security officials know where people most likely are and who is on the premises, it makes visitor safety easier.
Some industries need a visitor management system more than others. Small offices may not need one, while large public buildings need an effective traffic and registration system to keep people safe.
Outside of security, proper visitor registration and management are essential from a customer service perspective. If you have clients, then they may expect this level of professionalism and care when they enter the premises.
Below, we discuss why a visitor management system is important and why you should be using visitor labels to reinforce yours.
What is a Visitor Management System?
A visitor management system is a process that helps an organisation keep track of everyone who visits their business premises.
This can be as simple as a register recording a visitor’s name and job title, though more complex systems exist. Examples include a badge system, a security escort, signing in with a key card, etc.
As a result, the types of visitor management systems can vary. A physical or digital register is the most common, but for certain workplaces, especially government buildings, more comprehensive software and systems are needed.
Why a Visitor Management System is Important
A visitor management system has numerous benefits for your business. The first and most obvious benefit is improving on-site security. By having an efficient entry/exit system, you are less likely to attract daylight thieves and you are aware how many people are on the premises if there is a fire.
The system also provides a record of visitors, which can be important in rare cases. For example, if there is an issue you need to trace on a particular date, then a record of visitors can help solve it, especially if it’s a big security or safeguarding problem.
The additional benefit of a visitor management system is that it shows visitors that you take on-site security seriously. This can be important from a business standpoint and gives a good first impression to clients.
Ultimately, visitor safety is an essential part of the Health and Safety at Work Act. This law states that businesses have a duty of care for both employees and visitors on the premises. The legislation reads:
“In such cases, as may be prescribed, it shall be the duty of every employer to give to persons (not being his employees) who may be affected by the way in which he conducts his undertaking the prescribed information about such aspects of the way in which he conducts his undertaking as might affect their health or safety.”
For this reason, you need a good visitor management system, and the best way to complement this is to use visitor labels.
Why You Should Use Visitor Labels
Visitor labels can help complement an existing management system. These labels can function as visitor badges or to highlight areas where visitors are allowed to go.
In total, visitor labels can allow for:
- Better recognition and monitoring in emergencies
- More seamless differentiation between staff and visitors
- Quicker identification of false claims and phoney clients or visitors
Discover High-Quality Visitor Labels
If you think your business could benefit from better visitor safety, then discover our range of visitor labels. We have a range of different types and styles available, with cost-effective safeguarding options.
For everything else, be sure to follow our Twitter account for the latest safety news.
